It’s easy enough to convince anybody of the usefulness of a project management software. 

Any company -big or small- that deals with even moderately complex projects on a regular basis can see the time and money that can be saved by streamlining the process. We’re not even talking about the reduction in errors (which your customers will love you for) and the amount of stress that you can leave behind. 

It’s finding the Project Management Tool that is right for you is the ultimate mission. There are so many alternatives available and each of them claims to be the bee’s knees. 

So how do you go about deciding? 

Make an inventory of your requirements

It speaks for itself that outlining your needs is a first step. 

A good place to start is with the solution you are currently using. What is good? What is lacking? How is time-tracking going for you? Are you happy with the reports? Do you have trouble managing resources? 

Make a list of all the features you need. 

Determine who will use the project management tool and involve them in the process.  Not only can it give you insights that you possibly were not aware of; It’s also an important step for future buy-in. 

Shortlist options

Once this has all been looked at from all angles, it’s time to research all alternatives. Build a strong list of providers that meet your needs. Ask for recommendations, use search engines, read reviews. 

Then you drill down on that shortlist. This is a tool that will be used every day, so it’s important to choose well. Look beyond the catchy marketing phrases and invest the time to thoroughly test the different project management tool alternatives

Test-drive the options you like best

Then it’s time to test drive your alternatives short list. It’s an extremely valuable step that you shouldn’t skip, and most project management tools offer the option. Take the time to check if the alternative does the things they claim to do. 

Some things you should try to do during the trial: 

Make sure you understand the small-print

On top of preforming an in-depth trial, there are also some things you should double check: 

Project management is about planning, scheduling, resource management, efficient collaboration and communication. It’s about keeping the project on track in all possible manners and involving team members and stakeholders in a transparent and appropriate way.  And it’s about keeping your budget in tabs. 

Big decisions demand solid investigation 

A good project management tool will do all that and more. So don’t jump without putting your choice of Project Management Software through some solid investigation. It’ll save you a lot of frustration in the long run.