ProWorkflow vs
WorkflowMax
A faster, more intuitive, and modern UI alternative to WorkflowMax
ProWorkflow delivers live updates, richer customization, and better visibility, making it a better fit for modern teams.
Try a free trial
No credit card, no fees
Integrations that work with your existing tools
- Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
- Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
- Productivity: Open API (use tools like Zapier to connect with your favourite apps)
Trusted by Leading Teams Worldwide
PROJECTS DELIVERED
TASKS COMPLETED
HOURS TRACKED
REVENUE INVOICED
Why Teams Are Moving Away
From WorkflowMax
While WorkflowMax offers solid basics, many teams are looking for more modern, flexible, and insight-driven alternatives.
Here’s why:
Front End User Restrictions
Frustrating user experience
Clunky and outdated UI
Lacking Financial Clarity
Limited financial tracking
Cost is calculated separately from tasks
On-Boarding Challenges
Overly complicated
Flow Blockers
No built-in invoicing and quoting
Conversion from Quote to Job to Invoice requires a ton of manual input
Why ProWorkflow Is the Clear Upgrade
Teams switching from WorkflowMax quickly see how ProWorkflow simplifies complexity without sacrificing power.
Here are the standout advantages.
Clarity and Control on Projects
One system to support all your needs
Advanced Task & Profitability Tracking
Full disclosure in one click
Track more than tasks. With ProWorkflow, monitor expenses, materials, and much more down to the task level, giving you deeper insights into project health.
Ready for the Next Step
Supporting successful organic growth
WorkflowMax might have been your starting point, but ProWorkflow takes you further with better visibility, reporting, and support for growing business needs.
Is Switching Hard?
Not At All.
Simple steps to success
We’ve helped hundreds of teams make the switch from WorkflowMax to ProWorkflow with zero disruption. You’ll get expert guidance and a process that makes the transition smooth and beneficial.How Does ProWorkflow Compare to WorkflowMax?
We’re like WorkflowMax, but with live updates, better visibility, and a more modern experience.
| ProWorkflow | Harvest | Asana | Jira | Mavenlink | Monday.com | Wrike | SimPro | SmartSheet | Teamwork | WorkFlowMax | ProCore | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Pricing (Standard)/user/month | $20 | $12 | $18.39 AUD | $7.50 | n/a | $12 | $9.80 | n/a | $10 | $12.50 | $30 | n/a |
| Pricing (Premium)/user/month | $30 | n/a | $41.49 AUD | $14.50 | n/a | $80 | $24.80 | n/a | $38 | $22.50 | $80 | n/a |
| Accounting |  |  | | | | | | | |
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| Client/Contractor Access | | only | Client only | | Client only | |||||||
| Collaboration | | | | | | | |
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| Custom Permissions | | | | | | |||||||
| Custom Reports | | | | | | | | |||||
| Demo/Training Implementation | | |||||||||||
| Document Management | | | | | | | | | | |
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| Free training | | | Fundamentals only | |||||||||
| Gantt Chart | | | | | | | ||||||
| In-app help/Support | | | | | | | | |
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| Messaging within app | | | | | Add-on | | | | ||||
| Mobile App | | | | | | | | | | |||
| Modern UI | | | | | | | | |
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| Multiple Project Views | | | | | | | | |||||
| On Screen Tips | | | | | | | | |
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| Quotes | | | | | |
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| Invoicing | | | | | | | | |
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| Templates | | | | | Limited | |||||||
| Time Tracking | | | Additional | Manual | | Manual | | | ||||
| Workflow Builder | | | | | |
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| Open API | | | n/a | | | | | | | |
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| SSO | | | | | | | | | ||||
| 2FA | | | | | | | ||||||
| CRM | |
No credit card, no fees
Take a closer look at how ProWorkflow has helped many great companies
Case Studies
Ara delivers projects 20% faster without a lose in quality.
Case study
Learn how ProWorkflow was a game-changer for Ara since implementation in 2017
The time required to log hours dropped 300% from 10-15 minutes to just a 2-second check
Case study
Learn how Great Plains eliminated the constant emailing back-n-forth of spreadsheets
DBJ Furniture saw a 50% increase in their project capacity.
Case study
Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio
Clear financial reporting
Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!
Case study
See how Stage Marketing turned inefficiencies into profitability by measuring labour costs
The team’s capacity to comfortably handle more projects increased 25 -30% per month
Case study
Reduced stress and operation efficiency underpinned Pace Creative's shift to ProWorkflow. Learn for yourself.
Over a decade in partnership
Reduced overheads have meant more resources towards innovation and growth.
Case study
With over a decade in a working partnership, Brevity has seen improvements in all business areas
The increase in operational efficiency was critical in growing our business
Case study
Managing the client has become easy with clear project collaboration and people resource tracking and reporting
Frequently Asked Questions
Can I import my WorkflowMax data into ProWorkflow?
Does ProWorkflow integrate with Xero and other tools?
How does ProWorkflow pricing compare?
How long does it take to switch?
Many teams switch in just a few days. With our onboarding and setup assistance, your team won’t miss a beat.
