ProWorkflow vs Smartsheet
A smarter alternative to Smartsheet
Offering an all-in-one, user-friendly solution without complex add-ons or integrations.
Try a free trial
ProWorkflow offers built-in time tracking, invoicing, task profitability, and client access.
No credit card, no fees
Integrations that work with your existing tools
- Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
- Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
- Productivity: Open API (use tools like Zapier to connect with your favourite apps)
Trusted by thousands of teams worldwide
PROJECTS DELIVERED
TASKS COMPLETED
HOURS TRACKED
REVENUE INVOICED
Why teams are looking for
Smartsheet alternatives
Limited Features
A Spreadsheet extention
Multiple Pricing Layers
In App purchasing restrictive and costly
No Financial Tracking
Lacking broad scope and options
Expense and budget tracking features are also limited without customization or additional tools.
Slow Support Rersponse Times
No human contact for support
Lack of support provided by Smartsheet means users encountering system issues are left stranded.
Why teams choose ProWorkflow
over Smartsheet
People often choose ProWorkflow over Smartsheet because they’re looking for a simpler, more all-in-one platform that includes essential business tools without relying on external add-ons or integrations.
Native Time Tracking and Timesheets
A full project management system
Task-Level Profitability and Expense Tracking
Completely customizable
Smartsheet users often need to build custom sheets or use formulas to track labor, materials, and other costs per task. Proworkflow is giving accurate profitability insights from the very beginning.
Simpler to Use with Less Configuration
Designed by users, for users
Smartsheet’s spreadsheet-like UI can be overwhelming or too technical, especially for new users, while ProWorkflow offers a cleaner, more focused interface that is easy to navigate, even for non-technical users. You get faster onboarding and team adoption.
Client Access and Collaboration Tools
Full control over communications
ProWorkflow provides free dedicated client logins, allowing clients to submit project requests, view project progress, approve quotes, and collaborate.
Integrated Quotes & Invoicing
Symple sytems made easy
You get end-to-end project and financial management in one place. Generate and send quotes and invoices directly from project data in ProWorkflow.
Worried about switching tools?
We get it, change is hard.!
That’s why we’ve built tools and guides to make switching from Smartsheet smooth and simple
Our team is here to help every step of the way. ProWorkflow’s onboarding team will help migrate your projects, users, and templates with minimal disruption to your workflow.
How does ProWorkflow compare to Smartsheet?
| ProWorkflow | Harvest | Asana | Jira | Mavenlink | Monday.com | Wrike | SimPro | SmartSheet | Teamwork | WorkFlowMax | ProCore | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Pricing (Standard)/user/month | $20 | $12 | $18.39 AUD | $7.50 | n/a | $12 | $9.80 | n/a | $10 | $12.50 | $30 | n/a |
| Pricing (Premium)/user/month | $30 | n/a | $41.49 AUD | $14.50 | n/a | $80 | $24.80 | n/a | $38 | $22.50 | $80 | n/a |
| Accounting |  |  | | | | | | | |
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| Client/Contractor Access | | only | Client only | | Client only | |||||||
| Collaboration | | | | | | | |
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| Custom Permissions | | | | | | |||||||
| Custom Reports | | | | | | | | |||||
| Demo/Training Implementation | | |||||||||||
| Document Management | | | | | | | | | | |
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| Free training | | | Fundamentals only | |||||||||
| Gantt Chart | | | | | | | ||||||
| In-app help/Support | | | | | | | | |
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| Messaging within app | | | | | Add-on | | | | ||||
| Mobile App | | | | | | | | | | |||
| Modern UI | | | | | | | | |
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| Multiple Project Views | | | | | | | | |||||
| On Screen Tips | | | | | | | | |
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| Quotes | | | | | |
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| Invoicing | | | | | | | | |
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| Templates | | | | | Limited | |||||||
| Time Tracking | | | Additional | Manual | | Manual | | | ||||
| Workflow Builder | | | | | |
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| Open API | | | n/a | | | | | | | |
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| SSO | | | | | | | | | ||||
| 2FA | | | | | | | ||||||
| CRM | |
No credit card, no fees
Take a closer look at how ProWorkflow has helped many great companies
Case Studies
Ara delivers projects 20% faster without a lose in quality.
Case study
Learn how ProWorkflow was a game-changer for Ara since implementation in 2017
The time required to log hours dropped 300% from 10-15 minutes to just a 2-second check
Case study
Learn how Great Plains eliminated the constant emailing back-n-forth of spreadsheets
DBJ Furniture saw a 50% increase in their project capacity.
Case study
Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio
Clear financial reporting
Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!
Case study
See how Stage Marketing turned inefficiencies into profitability by measuring labour costs
The team’s capacity to comfortably handle more projects increased 25 -30% per month
Case study
Reduced stress and operation efficiency underpinned Pace Creative's shift to ProWorkflow. Learn for yourself.
Over a decade in partnership
Reduced overheads have meant more resources towards innovation and growth.
Case study
With over a decade in a working partnership, Brevity has seen improvements in all business areas
The increase in operational efficiency was critical in growing our business
Case study
Managing the client has become easy with clear project collaboration and people resource tracking and reporting
Frequently Asked Questions
Does ProWorkflow support customizable workflows and task structures like Smartsheet?
Yes. ProWorkflow allows you to set up custom task structures, statuses, and categories to fit your workflows. While it’s not a spreadsheet-style builder, it’s very flexible and intuitive for teams that want structured project phases and processes.
Can I create and reuse templates for projects and tasks in ProWorkflow?
Yes. ProWorkflow supports customizable project and task templates, saving time during project setup and ensuring consistency across teams.
How customizable are reports and dashboards in ProWorkflow?
Highly customizable. You can build custom reports on tasks, time, financials, staff productivity, and more. Dashboards are also configurable by role, so each team member sees relevant data.
