ProWorkflow vs
Projectworks
The flexible, fully-featured, project-first alternative to Projectworks
Looking for a Projectworks alternative that’s easier to use, faster to implement, and more focused on actual project execution? ProWorkflow gives teams visibility, control, and results from day one.
Try a free trial
No credit card, no fees
Trusted by teams that deliver results
From creative agencies to IT consultants
Trusted by teams that deliver results
From creative agencies to IT consultants
Thousands of businesses worldwide rely on ProWorkflow to stay on track, on budget, and in sync every step of the way. Trusted by government, healthcare, marketing, professional services and many other teams
PROJECTS DELIVERED
TASKS COMPLETED
HOURS TRACKED
REVENUE INVOICED
Integrations that work with your existing tools
- Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
- Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
- Productivity: Open API (use tools like Zapier to connect with your favourite apps)
Why teams are looking for alternatives to Projectworks
Here’s why teams start exploring alternatives:
Complicated On-Boarding
Diificult to adopt
Complicated onboarding and interface with a steep learning curve for non-admin users.
Limited Financial Flexibility
Prohibiting workflow success
Too focused on financials over task execution with limited flexibility in task and workflow structures.
Blocks to Report Customization
Not user-friendly
Non-Scalable
Complex and unintuitive functionality
Difficult for smaller teams to adopt and scale.
Not Industry Flexible
Limited sector suitability
More suited to internal business consultants than creative or fast-paced teams.
Non-Human Customer Service
Unable to truly troubleshoot
Support is AI based, which can answer simple questions but not more complex ones.
Why teams choose ProWorkflow over Projectworks?
Simplifying complex management processes
Service-based businesses need tools that simplify, not complicate. That’s why teams choose ProWorkflow — built for clarity, speed, and real results.
Simpler UI, zero clutter
Clutter-Free User Interface
Scalable Onboarding
Faster onboarding, smoother scaling
All-in-One Toolkit
Time tracking, tasks and invoicing
Easy Client Access
Client-friendly access
Reliable Human Support
Human support that actually helps
How does ProWorkflow compare to Projectworks?
| ProWorkflow | Harvest | Asana | Jira | Mavenlink | Monday.com | Wrike | SimPro | SmartSheet | Teamwork | WorkFlowMax | ProCore | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Pricing (Standard)/user/month | $20 | $12 | $18.39 AUD | $7.50 | n/a | $12 | $9.80 | n/a | $10 | $12.50 | $30 | n/a |
| Pricing (Premium)/user/month | $30 | n/a | $41.49 AUD | $14.50 | n/a | $80 | $24.80 | n/a | $38 | $22.50 | $80 | n/a |
| Accounting |  |  | | | | | | | |
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| Client/Contractor Access | | only | Client only | | Client only | |||||||
| Collaboration | | | | | | | |
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| Custom Permissions | | | | | | |||||||
| Custom Reports | | | | | | | | |||||
| Demo/Training Implementation | | |||||||||||
| Document Management | | | | | | | | | | |
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| Free training | | | Fundamentals only | |||||||||
| Gantt Chart | | | | | | | ||||||
| In-app help/Support | | | | | | | | |
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| Messaging within app | | | | | Add-on | | | | ||||
| Mobile App | | | | | | | | | | |||
| Modern UI | | | | | | | | |
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| Multiple Project Views | | | | | | | | |||||
| On Screen Tips | | | | | | | | |
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| Quotes | | | | | |
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| Invoicing | | | | | | | | |
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| Templates | | | | | Limited | |||||||
| Time Tracking | | | Additional | Manual | | Manual | | | ||||
| Workflow Builder | | | | | |
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| Open API | | | n/a | | | | | | | |
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| SSO | | | | | | | | | ||||
| 2FA | | | | | | | ||||||
| CRM | |
No credit card, no fees
Already using Projectworks?
We get it. Migrating tools can sound like a massive headache.
Switching to ProWorkflow is easy.
You’ll get guided onboarding, dedicated support, hands-on migration help, and training resources every step of the way.
Take a closer look at how ProWorkflow has helped many great companies
Case Studies
Ara delivers projects 20% faster without a lose in quality.
Case study
Learn how ProWorkflow was a game-changer for Ara since implementation in 2017
The time required to log hours dropped 300% from 10-15 minutes to just a 2-second check
Case study
Learn how Great Plains eliminated the constant emailing back-n-forth of spreadsheets
DBJ Furniture saw a 50% increase in their project capacity.
Case study
Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio
Clear financial reporting
Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!
Case study
See how Stage Marketing turned inefficiencies into profitability by measuring labour costs
The team’s capacity to comfortably handle more projects increased 25 -30% per month
Case study
Reduced stress and operation efficiency underpinned Pace Creative's shift to ProWorkflow. Learn for yourself.
Over a decade in partnership
Reduced overheads have meant more resources towards innovation and growth.
Case study
With over a decade in a working partnership, Brevity has seen improvements in all business areas
The increase in operational efficiency was critical in growing our business
Case study
Managing the client has become easy with clear project collaboration and people resource tracking and reporting
Frequently Asked Questions
Is ProWorkflow easier to use than Projectworks?
Can we track time and budgets like we did in Projectworks?
Is it suited for agencies, IT teams, or creatives?
How long does it take to migrate?
In most cases, you’ll be fully switched over in under two weeks. We offer hands-on support every step of the way.
