Free Trial
Login

ProWorkflow vs Productive.io

The flexible, fast, and a more affordable alternative to Productive.io

Looking for an alternative to Productive.io that balances ease of use with deep functionality without breaking your bank?
Try a free trial

ProWorkflow gives teams the tools to manage projects, track time, and deliver work, without the complexity.
 
ProWorkflow combines powerful project management, time tracking, quoting, and reporting into one easy-to-use platform, with less setup, more flexibility, and tools your whole team can adopt fast.
Start Free Trial

No credit card, no fees

Book a Demo

Integrations that work with your existing tools

ProWorkflow integrates effortlessly with a variety of tools to enhance your workflow:
  • Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
  • Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
  • Productivity: Open API (use tools like Zapier to connect with your favourite apps)
See all our integrations

Trusted by high-performing teams across industries

From creative studios to IT consultants and internal teams.

 ProWorkflow supports thousands of businesses worldwide with project clarity, cost control, and collaboration that drives results.

 
★ 4.6/5 Capterra
★ 4.5/5 G2
★ Over 3M users worldwide
★ Used by agencies, enterprises, and growing SMBs
rockerfella-uni
new-balance
nu
superdry
mckesson
pace-creative
delivina
ara-institute-transparent
great-plains-transparent
stage-marketing-transparent
PROJECTS DELIVERED
0  million +
TASKS COMPLETED
0  million +
HOURS TRACKED
0  million +
REVENUE INVOICED
$ 0  billion +

Why teams are looking for Productive.io alternatives

Productive.io is feature-rich, but often too rigid or complex for teams that need fast adoption and more tailored workflows. Here’s why teams consider switching:

Confusing User Interface

Overly complicated

Cluttered UI with too many nested options

Development Time Required

Time and financial commitments
Hard to customize workflows without developer help

Challenging Project Delivery Scope

Creates project limitations
Too focused on agency metrics, less on project delivery

Overly Complex Functionality

lack of UI clarity
Lack of visual simplicity for day-to-day users

No Clear Pricing + Hidden Costs

Not transparent
Complex pricing structure

Limitations

Limited project management capabilities

Limited flexibility in project structures

Why ProWorkflow is a better choice than Productive.io

ProWorkflow gives teams the clarity, simplicity, and control they need — without sacrificing power. It’s built for doing real work, not just tracking metrics after the fact.

Built for ease of use from day one

Fast, frictionless onboarding
ProWorkflow is intuitive and clean your team won’t need weeks of onboarding. Visual dashboards, simple navigation, and clear task structures mean faster adoption and higher productivity.
 

Fully featured but not bloated

Powerful, streamlined features
You get time tracking, quotes, invoices, Gantt charts, reports, and task management all in one place, and without needing an implementation partner to make sense of it.
 

Designed for every team

Made for every role
ProWorkflow works just as well for project managers as it does for designers, developers, and clients. It’s collaborative, not siloed.
 

Reporting made simple

Effortless custom reports
Generate meaningful insights without the learning curve. Reports in ProWorkflow are easy to build, customize, and automate — no coding or BI expertise needed.
 

Clear pricing, no hidden extras

Transparent, all-inclusive pricing
Unlike Productive.io’s tiered per-feature pricing, ProWorkflow offers straightforward plans with everything you need included. No surprise charges for time tracking, storage, or reporting.
 

How does ProWorkflow compare to Productive.io?

Choose ProWorkflow if you need a complete project management system with built-in time tracking, budgeting, task management, and invoicing. It’s ideal for agencies, consultancies, and service-based businesses that want to manage everything in one place.
ProWorkflowHarvestAsanaJiraMavenlinkMonday.comWrikeSimProSmartSheetTeamworkWorkFlowMaxProCore
Pricing (Standard)/user/month$20$12$18.39 AUD$7.50n/a$12$9.80n/a$10$12.50$30n/a
Pricing (Premium)/user/month$30n/a$41.49 AUD$14.50n/a$80$24.80n/a$38$22.50$80n/a
Accounting
Client/Contractor Access
only		Client
only		Client
only
Collaboration
Custom Permissions
Custom Reports
Demo/Training Implementation
Document Management
Free trainingFundamentals
only
Gantt Chart
In-app help/Support
Messaging within appAdd-on
Mobile App
Modern UI
Multiple Project Views
On Screen Tips
Quotes
Invoicing
TemplatesLimited
Time TrackingAdditionalManualManual
Workflow Builder
Open APIn/a
SSO
2FA
CRM
Start Free Trial

No credit card, no fees

Book a Demo

Switching tools 

Doesn’t have to be painful.

We make switching from Productive.io easy.

With guided onboarding, data import support, and dedicated customer service, your team will be up and running without disruption. Need help? We’ve got a full Switching Guide to walk you through it.
Start Free Trial

Take a closer look at how ProWorkflow has helped many great companies

Case Studies

Businesses across various industries have successfully transitioned to ProWorkflow, experiencing improved efficiency, better project oversight, and enhanced profitability.

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.
Ara Institute of Canterbury logo
Sajeed Ali ARA INSTITUTE OF CANTERBURY
Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

It's a great tool – easy, user-friendly and clean[..]. Even someone who isn't tech-savvy can pick it up quickly.
Great_Plains_Communications_Logo
Jacque Ell GREAT PLAINS COMMUNICATIONS

The time required to log hours dropped 300% from 10-15 minutes to just a 2-second check

Case study

Learn how Great Plains eliminated the constant emailing back-n-forth of spreadsheets

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.
DBJ-logo
Paul Walkinton DBJ FURNITURE
Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Clear financial reporting

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.
stage-logo-dark-navy
Emily Woll, MS STAGE MARKETING
Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

ProWorkflow has delivered a versatile tool to manage our complex array of departments and projects
delvinia-logo-1

The team’s capacity to comfortably handle more projects increased 25 -30% per month

Case study

Reduced stress and operation efficiency underpinned Pace Creative's shift to ProWorkflow. Learn for yourself.

Over a decade in partnership
Over 10 years, our clients customer service expectations have been exceeded time and time again.
Team Brevity

Reduced overheads have meant more resources towards innovation and growth.

Case study

With over a decade in a working partnership, Brevity has seen improvements in all business areas

The increase in operational efficiency was critical in growing our business

ProWorkflow have enabled a simple solution to the complexities of people and project management
pace-creative
Case study

Managing the client has become easy with clear project collaboration and people resource tracking and reporting

Frequently Asked Questions

What’s the difference between ProWorkflow and Productive.io?
ProWorkflow is more visual, flexible, and easier for non-admin users. It’s built for fast adoption and real project execution, not just metrics and agency tracking.
 
Yes, ProWorkflow includes quoting, invoicing, time tracking, and integrates with accounting tools like Xero and QuickBooks.
 
Most teams can fully transition in under a week. Our team will assist with setup, training, and data migration to keep things smooth.
 

Not at all. ProWorkflow is used by teams across industries, from professional services to engineering, marketing, IT, and internal teams needing visibility and control.

Features
Industries
Resources
Why ProWorkflow
Facebook X-twitter Youtube Linkedin

Privacy Policy

DPA

GDPR

Terms of Services

© 2024 All ProWorkflow, All Rights Reserved.