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ProWorkflow vs ClickUp

The streamlined, client-friendly ClickUp
alternative with all the features you need

Looking for the best ClickUp alternative? Need a flexible project management software that’s simpler to handle, easier for clients to use, and doesn’t drown you in unnecessary features? ProWorkflow has your team covered.

ProWorkflow offers powerful project management tools without the clutter. Designed for service teams and client work, it’s the feature-rich yet easy-to-use alternative to ClickUp’s overwhelming interface.

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Trusted by thousands of teams worldwide

From marketing agencies to consultancies, IT teams to creatives, ProWorkflow is trusted by companies and project managers that need clarity, accountability, and results.

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PROJECTS DELIVERED
0  million +
TASKS COMPLETED
0  million +
HOURS TRACKED
0  million +
REVENUE INVOICED
$ 0  billion +

Integrations that work with your existing tools

ProWorkflow integrates seamlessly with popular tools like QuickBooks, Xero, MYOB, Google Drive, Dropbox, and more, enhancing work management and ensuring your data flows effortlessly, keeping your team connected across platforms.

  • Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
  • Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
  • Productivity: Open API (use tools like Zapier to connect with your favourite apps)
See all our integrations

Why teams are looking for apps
like ClickUp

Many teams start with ClickUp for its flexibility, but eventually get stuck in setup. Here’s why ClickUp users are switching project management and productivity tools:

    • Feature overload that slows down team communication and progress.
    • Constant UI changes and unfinished beta features.
    • Steep learning curve and time-consuming onboarding
    • Cluttered interface and poor user experience./li>
    • Overwhelming for clients or non-technical users.

Why teams choose ProWorkflow over ClickUp

ProWorkflow brings balance: powerful enough to manage complex projects with an intuitive interface that lets clients and contractors jump in without training. Here’s why service-based teams are switching their project management space:

Simple interface with zero clutter

ClickUp’s infinite flexibility can be a trap. With ProWorkflow, the layout is user-friendly, the menus make sense, and you’re never buried under layers of settings or views.

Built for client-facing teams:

Unlike ClickUp, ProWorkflow is designed for professional services. Clients can view timelines, request projects, and collaborate without logging into a confusing user interface.

Easy to implement, easier to use:

ClickUp’s endless customization means endless setup. With ProWorkflow, you’re up and running in days, not weeks. Plus, our support team is always here to help.

Centralized communication tools

Improve team collaboration with all task details, messages, and updates in one place. No more switching between apps or losing track of changes buried in threads.

Already using ClickUp? Changing project management tools is easier than you think

Whether you run a large team in an enterprise company or a smaller team of you and a few, we make it easy with step-by-step onboarding, hands-on support, and helpful resources — so your team can transition smoothly without disruptions.

Start Free Trial

No credit card, no fees

Book a Demo

How does ProWorkflow compare to ClickUp?

Choose ProWorkflow if you need a complete project management system with built-in time tracking, budgeting, task management, and invoicing. It’s ideal for agencies, consultancies, and service-based businesses that want to manage everything in one place.

Take a closer look at how ProWorkflow has helped many great companies

Case Studies

Businesses across various industries have successfully transitioned to ProWorkflow, experiencing improved efficiency, better project oversight, and enhanced profitability.

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.
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Paul Walkinton DBJ FURNITURE
Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.
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Sajeed Ali ARA INSTITUTE OF CANTERBURY
Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.
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Emily Woll, MS STAGE MARKETING
Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

Frequently Asked Questions About Switching From ClickUp to ProWorkflow

Is ProWorkflow easier to use than ClickUp?

Yes. ProWorkflow works as your all-in-one project management tool that enhances productivity. You can track time per task or project, run advanced reporting, and generate invoices without constant app switching.

Absolutely. You can track time per task or project, run reports, and generate invoices, all in one place.

ProWorkflow is perfect for client-facing teams that work on multiple projects at once. Client collaboration, quotes, approvals, and invoicing are all key features that can help you manage projects efficiently.

Most teams switch in under a week. Our team is on hand to help with data imports and setting up your automated workflows for repetitive tasks.

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