ProWorkflow vs ClickUp
The streamlined, client-friendly, easy-to-use
profitable alternative to ClickUp
Looking for an alternative to ClickUp
One that’s simpler to manage, easier for clients to use, and doesn’t drown you in features you don’t need? ProWorkflow has your team covered.
ProWorkflow offers powerful project management without the clutter.
Designed for service teams and client work, it’s the simple yet robust alternative to ClickUp’s overwhelming interface.
No credit card, no fees
Trusted by thousands of teams worldwide










PROJECTS DELIVERED
TASKS COMPLETED
HOURS TRACKED
REVENUE INVOICED
Integrations that work with your existing tools
ProWorkflow integrates seamlessly with popular tools like QuickBooks, Xero, MYOB, Google Drive, Dropbox, and more, enhancing work management and ensuring your data flows effortlessly, keeping your team connected across platforms.
- Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
- Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
- Productivity: Open API (use tools like Zapier to connect with your favourite apps)
Why are project managers searching for ClickUp alternatives?
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- Limited financial insights and no task-level profitability tracking
- Workflow structures that lack advanced customization options
- No built-in expense, materials, or resource tracking within tasks to manage resources
- Lack of advanced project template customization to reduce manual input

Why choose ProWorkflow over ClickUp?
Many users start with ClickUp for its flexibility but eventually get stuck in setup. ProWorkflow, however brings balance: powerful enough to manage complex projects, simple enough that clients and contractors can jump in without training.
Here’s why service-based teams are making the switch:
Simpler UI with zero clutter
Clean, Intuitive Interface: ClickUp’s infinite flexibility can be a trap. With ProWorkflow, the layout is intuitive, the menus make sense, and you’re never buried under layers of settings or views.
Client-Friendly Design
Client Friendly Design: Unlike ClickUp, ProWorkflow is designed for professional services. Clients can view timelines, request projects, and collaborate without logging into a confusing interface.
Quick, Easy Setup
Unified Project Communication
Centralized communication. Keep all task details, messages, and updates in one place. No more switching between apps or losing track of changes buried in threads
Already using ClickUp?
Changing platforms can sound like a nightmare.
The idea of shifting tools, retraining your team, and risking productivity can feel overwhelming.
That’s why we make it easy—with step-by-step onboarding, hands-on support, and helpful resources to guide you through every stage. Your team can transition smoothly, without disruptions or downtime.
No credit card, no fees
How does ProWorkflow compare to ClickUp?
Choose ProWorkflow if you need a complete project management system with built-in time tracking, budgeting, task management, and invoicing. It’s ideal for agencies, consultancies, and service-based businesses that want to manage everything in one place.
Take a closer look at how ProWorkflow has helped many great companies
Case Studies

DBJ Furniture saw a 50% increase in their project capacity.
Case study
Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Ara delivers projects 20% faster without a lose in quality.
Case study
Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!
Case study
See how Stage Marketing turned inefficiencies into profitability by measuring labour costs
Frequently Asked Questions About Switching From ClickUp to ProWorkflow
Is ProWorkflow easier to use than ClickUp?
Yes, with significantly faster onboarding, less confusion, and a better day-to-day experience thanks to ProWorkflow’s cleaner interface and streamlined feature set.
Can I still track time and projects like I did in ClickUp?
Absolutely. You can track time per task or project, run reports, and generate invoices, all in one place.