ProWorkflow vs
ActiveCollab
Teams switch to ProWorkflow for stronger financial control and built-in task and invoicing tools.
ActiveCollab to ProWorkflow offers better financial oversight and built-in invoicing.
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No credit card, no fees
Integrations that work with your existing tools
ProWorkflow integrates effortlessly with a variety of tools to enhance your workflow:
- Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
- Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
- Productivity: Open API (use tools like Zapier to connect with your favourite apps)
Trusted by thousands of teams worldwide
PROJECTS DELIVERED
TASKS COMPLETED
HOURS TRACKED
REVENUE INVOICED
Why teams are looking for ActiveCollab alternatives
Here are the most common reasons:
Limited Templating Options
Templates too basic
Users needing reusable templates for tasks, quotes, or invoices often find ActiveCollab’s templating too basic.
Rigid Task
Workflows
No custom flows
ActiveCollab’s task workflows are relatively rigid, lacking full support for custom phases, statuses, or complex dependency mapping.
No Expense
Tracking
No cost or material logs
Teams that need to track costs, materials, or external expenses within projects have to rely on higher tier plans or third-party tools.
Weak Financial Tools
No quotes or profit tracking
ActiveCollab lacks built-in quoting, profitability tracking, and expense management, which are crucial for service-based or agency teams managing budgets and margins.
Basic Reporting
Minimal project insights
Reporting options are limited, offering minimal insights into project performance, resource utilization, or profitability.
Paywalled Features
Gated Features by pricing tier
Many advanced features (like workload management or time tracking) are only available in higher-priced plans, which limits functionality for smaller teams.
Why teams choose
ProWorkflow over Active Collab
Many teams switch to ProWorkflow for greater control, flexibility, and financial clarity across their projects. It offers powerful features that go beyond what Active Collab provides, especially for service-based and budget-conscious
Built-In Financial Management
One place for all your needs
Advanced Project Visibility
Clarity at a glance
Customizable Workflows
Your business, your way!
Task-Level Profitability Insights
No quotes or profit tracking
Stronger Client Collaboration
No quotes or profit tracking
Worried about switching tools?
We understand that switching tools can be challenging.
That’s why we’ve made the transition from ActiveCollab as smooth as possible. Our dedicated onboarding team is here to support you every step of the way—helping you migrate your projects, users, and templates with minimal disruption to your workflow.
How does ProWorkflow compare to ActiveCollab?
| ProWorkflow | Harvest | Asana | Jira | Mavenlink | Monday.com | Wrike | SimPro | SmartSheet | Teamwork | WorkFlowMax | ProCore | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Pricing (Standard)/user/month | $20 | $12 | $18.39 AUD | $7.50 | n/a | $12 | $9.80 | n/a | $10 | $12.50 | $30 | n/a |
| Pricing (Premium)/user/month | $30 | n/a | $41.49 AUD | $14.50 | n/a | $80 | $24.80 | n/a | $38 | $22.50 | $80 | n/a |
| Accounting |  |  | | | | | | | |
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| Client/Contractor Access | | only | Client only | | Client only | |||||||
| Collaboration | | | | | | | |
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| Custom Permissions | | | | | | |||||||
| Custom Reports | | | | | | | | |||||
| Demo/Training Implementation | | |||||||||||
| Document Management | | | | | | | | | | |
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| Free training | | | Fundamentals only | |||||||||
| Gantt Chart | | | | | | | ||||||
| In-app help/Support | | | | | | | | |
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| Messaging within app | | | | | Add-on | | | | ||||
| Mobile App | | | | | | | | | | |||
| Modern UI | | | | | | | | |
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| Multiple Project Views | | | | | | | | |||||
| On Screen Tips | | | | | | | | |
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| Quotes | | | | | |
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| Invoicing | | | | | | | | |
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| Templates | | | | | Limited | |||||||
| Time Tracking | | | Additional | Manual | | Manual | | | ||||
| Workflow Builder | | | | | |
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| Open API | | | n/a | | | | | | | |
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| SSO | | | | | | | | | ||||
| 2FA | | | | | | | ||||||
| CRM | |
No credit card, no fees
Take a closer look at how ProWorkflow has helped many great companies
Case studies
Businesses across various industries have successfully transitioned to ProWorkflow, experiencing improved efficiency, better project oversight, and enhanced profitability.
Ara delivers projects 20% faster without a lose in quality.
Case study
Learn how ProWorkflow was a game-changer for Ara since implementation in 2017
The time required to log hours dropped 300% from 10-15 minutes to just a 2-second check
Case study
Learn how Great Plains eliminated the constant emailing back-n-forth of spreadsheets
DBJ Furniture saw a 50% increase in their project capacity.
Case study
Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio
Clear financial reporting
Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!
Case study
See how Stage Marketing turned inefficiencies into profitability by measuring labour costs
The team’s capacity to comfortably handle more projects increased 25 -30% per month
Case study
Reduced stress and operation efficiency underpinned Pace Creative's shift to ProWorkflow. Learn for yourself.
Over a decade in partnership
Reduced overheads have meant more resources towards innovation and growth.
Case study
With over a decade in a working partnership, Brevity has seen improvements in all business areas
The increase in operational efficiency was critical in growing our business
Case study
Managing the client has become easy with clear project collaboration and people resource tracking and reporting
Frequently Asked Pricing Questions
Can I import my time entries, projects, and clients from ActiveCollab into ProWorkflow?
Will our clients be able to log in and view their projects? Can we control exactly what each client sees?
How different is the ProWorkflow interface from ActiveCollab and how fast can our team adapt to the new platform?
Can we view and export detailed time reports by user or task?
You can generate detailed, exportable reports filtered by project, task, user, or date range. As for the profitability reports – ProWorkflow includes task-level profitability, time cost reports, and billing insights out of the box.
