ProWorkflow vs ActiveCollab
Switch from ActiveCollab to ProWorkflow to
profitable gain more control
Looking for an ActiveCollab alternative?
Many teams switch from ActiveCollab to ProWorkflow to gain more control over project financials, advanced task management, and built-in quoting and invoicing.
ProWorkflow offers a more comprehensive, all-in-one solution that reduces the need for third-party tools, making it ideal for growing teams seeking greater visibility, customization, and operational efficiency.
No credit card, no fees
Trusted by thousands of teams worldwide
PROJECTS DELIVERED
TASKS COMPLETED
HOURS TRACKED
REVENUE INVOICED
Integrations that work with your existing tools
ProWorkflow integrates seamlessly with popular tools like QuickBooks, Xero, MYOB, Google Drive, Dropbox, and more, enhancing work management and ensuring your data flows effortlessly, keeping your team connected across platforms.
- Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
- Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
- Productivity: Open API (use tools like Zapier to connect with your favourite apps)
Why teams are looking for ActiveCollab alternatives?
People seek ActiveCollab alternatives when they outgrow its capabilities or need more specialized features. Here are the most common reasons:
- Users needing reusable templates for tasks, quotes, or invoices often find ActiveCollab’s templating too basic.
- ActiveCollab’s task workflows are relatively rigid, lacking full support for custom phases, statuses, or complex dependency mapping.
- No Built-In Expense or Material Tracking – Teams that need to track costs, materials, or external expenses within projects have to rely on higher tier plans or third-party tools.
- Limited Financial Tools – ActiveCollab lacks built-in quoting, profitability tracking, and expense management, which are crucial for service-based or agency teams managing budgets and margins.
- Basic Reporting – Reporting options are limited, offering minimal insights into project performance, resource utilization, or profitability.
- Gated Features by Pricing Tier – Many advanced features (like workload management or time tracking) are only available in higher-priced plans, which limits functionality for smaller teams.
Why teams choose ProWorkflow over ActiveCollab
If you’re looking for a full solution to your project management needs, then switch to ProWorkflow for enhanced control, financial visibility, and collaboration features.
Its customizable workflows, live updates, and integrated expense tracking set it apart from Active Collab’s more generic approach.
Worried about switching tools?
We understand that switching tools can be challenging!
No credit card, no fees
How does ProWorkflow compare to ActiveCollab?
Choose ProWorkflow if you need a complete project management system with built-in time tracking, budgeting, task management, and invoicing. It’s ideal for agencies, consultancies, and service-based businesses that want to manage everything in one place.
Take a closer look at how ProWorkflow has helped many great companies switch from ActiveCollab.
Case Studies
DBJ Furniture saw a 50% increase in their project capacity.
Case study
Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio
Ara delivers projects 20% faster without a lose in quality.
Case study
Learn how ProWorkflow was a game-changer for Ara since implementation in 2017
Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!
Case study
See how Stage Marketing turned inefficiencies into profitability by measuring labour costs