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ProWorkflow vs Asana

The flexible, comprehensive profitable ,
alternative to Asana

Looking for an Asana alternative?

Looking for an alternative to Asana? ProWorkflow delivers advanced task and project management with profitability tracking, customizable workflows, and real-time updates, all designed to fit teams of any size and industry.

ProWorkflow provides an edge over Asana by offering deeper financial insights, customizable phases and workstages, integrated expense tracking, live collaboration, and powerful templates across the system that reduce manual setup. Experience better control over your projects and profitability

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Trusted by teams worldwide

Join thousands of businesses from marketing agencies to construction firms, who trust ProWorkflow for its ease of use, rich features, and exceptional support. See why teams switch to ProWorkflow for clearer insights and smoother project delivery.
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PROJECTS DELIVERED
0  million +
TASKS COMPLETED
0  million +
HOURS TRACKED
0  million +
REVENUE INVOICED
$ 0  billion +

Powerful integrations to streamline your workflow

ProWorkflow integrates effortlessly with a variety of tools to enhance your workflow:
  • Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
  • Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
  • Productivity: Open API (use tools like Zapier to connect with your favourite apps)
See all our integrations

Why are people searching for Asana alternatives?

Many users seek alternatives due to limited profitability tracking, inflexible workflows, lack of expense and material tracking, and sometimes confusing updates in Asana. Here are the top reasons teams switch:

    • Limited financial insights and no task-level profitability tracking
    • Workflow structures that lack customizable phases and work stages
    • No built-in expense, materials, or resource tracking within tasks
    • Lack of advanced template customization to reduce manual input

Why choose ProWorkflow over Asana?

ProWorkflow delivers enhanced control, financial visibility, and streamlined collaboration. Its customizable workflows, live updates, and integrated expense tracking set it apart from Asana’s more generic approach.

Advanced profitability tracking and financial insights

Unlike Asana, ProWorkflow tracks profitability down to the task level, giving businesses crucial insight into project health and financial performance.

Customizable phases and workstages for better workflow control

ProWorkflow’s flexible workflow structure allows teams to define phases and workstages that fit their exact process, something Asana’s fixed task and project views struggle with.

Integrated expense and materials tracking

Manage more than just tasks, track expenses, materials, and other project components directly within ProWorkflow, eliminating the need for separate tools or spreadsheets.

Real-time live updates for seamless collaboration

Changes made by any user appear in real-time without needing to refresh the page for everyone, reducing miscommunication and improving team responsiveness.

Templates to automate and simplify setup

Create, customize, and reuse templates to reduce manual entry and standardize project creation, speeding up team onboarding and project setup. While Asana offers templates for only projects and tasks, ProWorkflow offers customizable templates for projects, tasks, quotes, and invoices.

Already using Asana? Switching is easy!

Migrating your team from Asana to ProWorkflow is straightforward and hassle-free. Our expert support ensures smooth data transition and minimal disruption, so your team can hit the ground running. Switching project management tools can seem daunting, but ProWorkflow’s intuitive platform and dedicated onboarding support make it simple.
Start Free Trial

No credit card, no fees

Book a Demo

How does ProWorkflow compare to Asana?

It’s like Asana, but with profitability tracking, customizable workflows, and integrated expense management.

Take a closer look at how ProWorkflow has helped many great companies

Case Studies

Businesses across various industries have successfully transitioned to ProWorkflow, experiencing improved efficiency, better project oversight, and enhanced profitability.

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.
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Paul Walkinton DBJ FURNITURE
Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.
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Sajeed Ali ARA INSTITUTE OF CANTERBURY
Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.
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Emily Woll, MS STAGE MARKETING
Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

Frequently Asked Questions About Switching From Asana To ProWorkflow

How easy is it to switch from Asana to ProWorkflow?
Switching is straightforward with our onboarding support. We provide guidance to migrate your projects and data quickly, minimizing downtime and disruption.
Yes, ProWorkflow is fully cloud-based with mobile apps, enabling remote teams to collaborate and update projects in real time from anywhere.
Absolutely! Unlike Asana, ProWorkflow allows you to track expenses, materials, and task-level profitability to give you complete financial insight.
Yes, ProWorkflow offers customizable templates that automate much of the manual input, helping teams get started quickly and maintain consistency.
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