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ProWorkflow vs
Clockify

A more advanced project management and team collaboration alternative to Clockify

Growing businesses often outgrow its simplicity and seek more comprehensive solutions which are available with ProWorkflow.
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People seek alternatives to Clockify due to its limited project management features, lack of built-in invoicing on the free plan, and basic collaboration tools. While great for time tracking, it may fall short for teams needing advanced task management, Gantt charts, or integrated client communication. 

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Integrations that work with your existing tools

ProWorkflow integrates effortlessly with a variety of tools to enhance your workflow:
  • Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
  • Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
  • Productivity: Open API (use tools like Zapier to connect with your favourite apps)
See all our integrations

Trusted by thousands of teams worldwide

Join organizations across industries who rely on ProWorkflow to run projects efficiently. Trusted reviews. Proven results.
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PROJECTS DELIVERED
0  million +
TASKS COMPLETED
0  million +
HOURS TRACKED
0  million +
REVENUE INVOICED
$ 0  billion +

Why teams are looking for
Clockify alternatives

People seek Clickify alternatives when they’re looking for more from Project management tools and don’t want to pay for extra integrations.

Here are the most common reasons

Limitations

Limited project management capabilities
While Clockify excels at time tracking, its project management features are quite basic. Teams needing features like task dependencies, Gantt charts, resource planning, or in-depth project timelines often find Clockify lacking. This makes it unsuitable for complex projects that require more than simple task assignments and time logging.

Lacking Resource Scope

Limited resource management
Clockify doesn’t offer true resource allocation tools such as workload balancing, availability forecasting, or capacity planning. Teams that want to optimize staff workloads across multiple projects may need more specialized features found in alternatives.

Communication Challenges

Basic collaboration tools
Team collaboration in Clockify is limited to task comments and tagging. There’s no built-in messaging, file sharing, or discussion boards. For teams that rely on real-time communication or need to centralize project conversations, Clockify’s collaboration capabilities fall short compared to more robust project management tools.

Flow Blockers

No built-in invoicing and quoting
Clockify does not offer integrated invoicing or quoting in its free plan, and even in paid plans, the invoicing features are relatively minimal. For teams that need to generate client invoices directly from tracked time or include taxes and billable rates, this can add friction and require third-party integrations or manual processes.

Scalability Issues

Reporting lacks depth for large teams

Clockify’s reporting is good for time-based summaries but becomes limiting for large teams or detailed business analytics. There are fewer options for project profitability tracking, team utilization, or custom dashboards, which are often necessary for scaling operations or improving efficiency across departments.

System Bottleneck

Few automation and workflow options
Automation capabilities in Clockify are minimal. If a team needs to automate task assignments, notifications, approvals, or project templates, they’ll need to rely heavily on external integrations or manually handle these processes, which reduces efficiency and consistency.

Why teams choose ProWorkflow over Clockify

Simplifying complex management processes
Teams often choose ProWorkflow over Clockify when they need more than just time tracking – especially for managing complex projects, finances, and client relationships.

Comprehensive Project Management Tool

Juggle all your projects - easily
ProWorkflow offers full-featured project management, including Gantt charts, task dependencies, timelines, workload views, and templates. Teams managing complex projects with multiple phases, deadlines, and stakeholders find this essential. Clockify, by contrast, has only basic task lists and lacks advanced planning tools.

Built-In Quoting and Invoicing

Streamlining your finances
ProWorkflow includes native quoting and invoicing features, making it easier for teams to turn project estimates into client-ready documents without needing third-party integrations. This streamlines billing and financial tracking – something Clockify only partially offers through integrations or in higher-tier plans.

Resource & Capacity Planning

Insightful resource tools

ProWorkflow enables workload management across teams, helping managers allocate resources effectively and prevent burnout. It shows who is available, overbooked, or underutilized. Clockify doesn’t offer built-in resource planning, making it harder to manage teams at scale.

Detailed Reporting and Customization

Precision decision-making reports
With ProWorkflow, teams can generate advanced reports on project progress, profitability, staff utilization, and more. These reports are highly customizable, which helps managers make informed decisions. Clockify’s reporting is strong for time-tracking data, but not as robust for broader project or financial insights.

Centralized Communication

Intuitive native messaging

ProWorkflow includes messaging, threaded discussions, and notes directly within projects and tasks. This helps teams centralize communication, reduce email clutter, and ensure that conversations stay tied to specific work items. Clockify lacks native messaging, making collaboration more fragmented.

Worried about switching tools?

Switching is easy!

Migrating your data from Clockify to ProWorkflow is simple and intuitive.

We understand that switching tools can be challenging. That’s why we’ve made the transition from Clockify as smooth as possible. Our dedicated onboarding team is here to support you every step of the way – helping you migrate your projects, users, and templates with minimal disruption to your workflow.

How does ProWorkflow compare to Clockify?

Choose ProWorkflow if you need a complete project management system with built-in time tracking, budgeting, task management, and invoicing. It’s ideal for agencies, consultancies, and service-based businesses that want to manage everything in one place.
ProWorkflowHarvestAsanaJiraMavenlinkMonday.comWrikeSimProSmartSheetTeamworkWorkFlowMaxProCore
Pricing (Standard)/user/month$20$12$18.39 AUD$7.50n/a$12$9.80n/a$10$12.50$30n/a
Pricing (Premium)/user/month$30n/a$41.49 AUD$14.50n/a$80$24.80n/a$38$22.50$80n/a
Accounting
Client/Contractor Access
only		Client
only		Client
only
Collaboration
Custom Permissions
Custom Reports
Demo/Training Implementation
Document Management
Free trainingFundamentals
only
Gantt Chart
In-app help/Support
Messaging within appAdd-on
Mobile App
Modern UI
Multiple Project Views
On Screen Tips
Quotes
Invoicing
TemplatesLimited
Time TrackingAdditionalManualManual
Workflow Builder
Open APIn/a
SSO
2FA
CRM
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Take a closer look at how ProWorkflow has helped many great companies

Case Studies

Businesses across various industries have successfully transitioned to ProWorkflow, experiencing improved efficiency, better project oversight, and enhanced profitability.

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.
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Sajeed Ali ARA INSTITUTE OF CANTERBURY
Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

It's a great tool – easy, user-friendly and clean[..]. Even someone who isn't tech-savvy can pick it up quickly.
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Jacque Ell GREAT PLAINS COMMUNICATIONS

The time required to log hours dropped 300% from 10-15 minutes to just a 2-second check

Case study

Learn how Great Plains eliminated the constant emailing back-n-forth of spreadsheets

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.
DBJ-logo
Paul Walkinton DBJ FURNITURE
Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Clear financial reporting

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.
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Emily Woll, MS STAGE MARKETING
Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

ProWorkflow has delivered a versatile tool to manage our complex array of departments and projects
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The team’s capacity to comfortably handle more projects increased 25 -30% per month

Case study

Reduced stress and operation efficiency underpinned Pace Creative's shift to ProWorkflow. Learn for yourself.

Over a decade in partnership
Over 10 years, our clients customer service expectations have been exceeded time and time again.
Team Brevity

Reduced overheads have meant more resources towards innovation and growth.

Case study

With over a decade in a working partnership, Brevity has seen improvements in all business areas

The increase in operational efficiency was critical in growing our business

ProWorkflow have enabled a simple solution to the complexities of people and project management
pace-creative
Case study

Managing the client has become easy with clear project collaboration and people resource tracking and reporting

Frequently Asked Questions

Can ProWorkflow track time like Clockify?
Yes, and more. ProWorkflow offers robust time tracking features, including live timers, manual entries, and time per task or project, all with reporting and billing tools built-in.

Absolutely. Unlike Clockify, ProWorkflow includes full quoting and invoicing features, saving you time and avoiding double data entry.

Yes! Our support team can help you import your time entries, clients, and projects to make your transition smooth and fast.

Many teams switch in just a few days. With our onboarding and setup assistance, your team won’t miss a beat.

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