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ProWorkflow vs ClickUp

The streamlined, client-friendly, easy-to-use
profitable alternative to ClickUp

Looking for an alternative to ClickUp?

One that’s simpler to manage, easier for clients to use, and doesn’t drown you in features you don’t need? ProWorkflow has your team covered.
ProWorkflow offers powerful project management without the clutter.

Designed for service teams and client work, it’s the simple yet robust alternative to ClickUp’s overwhelming interface.

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Trusted by thousands of teams worldwide

From marketing agencies to consultancies, IT teams to creatives, ProWorkflow is trusted by companies that need clarity, accountability, and results.
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PROJECTS DELIVERED
0  million +
TASKS COMPLETED
0  million +
HOURS TRACKED
0  million +
REVENUE INVOICED
$ 0  billion +

Integrations that work with your existing tools

ProWorkflow integrates seamlessly with popular tools like QuickBooks, Xero, MYOB, Google Drive, Dropbox, and more, enhancing work management and ensuring your data flows effortlessly, keeping your team connected across platforms.

  • Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
  • Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
  • Productivity: Open API (use tools like Zapier to connect with your favourite apps)
See all our integrations

Why teams are looking for alternatives to ClickUp?

Many users start with ClickUp for its flexibility but eventually get stuck in setup. Here’s why people are switching:.
    • Feature overload that creates confusion and slows teams down.
    • Constant UI changes and unfinished beta features.
    • Steep learning curve and time-consuming onboarding
    • Cluttered interface and poor user experience./li>
    • Overwhelming for clients or non-technical users.

Why teams choose ProWorkflow over ClickUp

ProWorkflow brings balance: powerful enough to manage complex projects, simple enough that clients and contractors can jump in without training. Here’s why service-based teams are making the switch:

Simpler UI with zero clutter

ClickUp’s infinite flexibility can be a trap. With ProWorkflow, the layout is intuitive, the menus make sense, and you’re never buried under layers of settings or views.

Built for client-facing teams:

Unlike ClickUp, ProWorkflow is designed for professional services. Clients can view timelines, request projects, and collaborate without logging into a confusing interface.

Easy to implement, easier to use:

ClickUp’s endless customization means endless setup. With ProWorkflow, you’re up and running in days, not weeks. Plus, our support team is always here to help.

Centralized communication:

Keep all task details, messages, and updates in one place. No more switching between apps or losing track of changes buried in threads.

Already using ClickUp?
Changing platforms can sound like a nightmare.

We make it easy with step-by-step onboarding, hands-on support, and helpful resources — so your team can transition smoothly without disruptions.
Start Free Trial

No credit card, no fees

Book a Demo

How does ProWorkflow compare to ClickUp?

Choose ProWorkflow if you need a complete project management system with built-in time tracking, budgeting, task management, and invoicing. It’s ideal for agencies, consultancies, and service-based businesses that want to manage everything in one place.

Take a closer look at how ProWorkflow has helped many great companies

Case Studies

Businesses across various industries have successfully transitioned to ProWorkflow, experiencing improved efficiency, better project oversight, and enhanced profitability.

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.
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Paul Walkinton DBJ FURNITURE
Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.
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Sajeed Ali ARA INSTITUTE OF CANTERBURY
Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.
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Emily Woll, MS STAGE MARKETING
Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

Frequently Asked Questions About Switching From ClickUp to ProWorkflow

Is ProWorkflow easier to use than ClickUp?

Yes, with significantly faster onboarding, less confusion, and a better day-to-day experience thanks to ProWorkflow’s cleaner interface and streamlined feature set.

Absolutely. You can track time per task or project, run reports, and generate invoices, all in one place.

That’s exactly what it’s built for. Client collaboration, quotes, approvals, and invoicing are all part of the core experience.
Most teams switch in under a week. Our team is on hand to help with data imports and setting up your workflows.
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