ProWorkflow vs
ClickUp
The streamlined, client-friendly, easy-to-use alternative to ClickUp
Looking for an alternative to ClickUp that’s simpler to manage, easier for clients to use, and doesn’t drown you in features you don’t need? ProWorkflow has your team covered.
Try a free trial
No credit card, no fees
Integrations that work with your existing tools
ProWorkflow integrates effortlessly with a variety of tools to enhance your workflow:
- Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
- Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
- Productivity: Open API (use tools like Zapier to connect with your favourite apps)
Trusted by thousands of teams worldwide
PROJECTS DELIVERED
TASKS COMPLETED
HOURS TRACKED
REVENUE INVOICED
Why teams are looking for alternatives
to ClickUp
Many Confusing Features
Creates confusion
Non - Intuitive Onboarding
Time consuming
Steep learning curve and time-consuming onboarding.
Poor Customer Interface
Too busy and cluttered
A cluttered interface that leads to a poor user experience.
Uneccessarily Complicated
Builds barriers to use
Unfinished Feature Releases
Confusing and buggy
Why businesses choose ProWorkflow
over ClickUp
ProWorkflow brings balance: powerful enough to manage complex projects, simple enough that clients and contractors can jump in without training.
Here’s why service-based teams are making the switch:
Simpler UI with zero clutter
Clean, Intuitive Interface
ClickUp’s infinite flexibility can be a trap. With ProWorkflow, the layout is intuitive, the menus make sense, and you’re never buried under layers of settings or views.
Built for client-facing teams
Client-Friendly Design
Unlike ClickUp, ProWorkflow is designed for professional services. Clients can view timelines, request projects, and collaborate without logging into a confusing interface.
Easy to implement, easier to use
Quick, Easy Setup
ClickUp’s endless customization means endless setup. With ProWorkflow, you’re up and running in days, not weeks. Plus, our support team is always here to help.
Centralized communication
Unified Project Communication
Keep all task details, messages, and updates in one place. No more switching between apps or losing track of changes buried in threads.
Already using ClickUp?
Changing platforms can sound like a nightmare.
The idea of shifting tools, retraining your team, and risking productivity can feel overwhelming.
That’s why we make it easy—with step-by-step onboarding, hands-on support, and helpful resources to guide you through every stage. Your team can transition smoothly, without disruptions or downtime.
How does ProWorkflow compare to ClickUp?
| ProWorkflow | Harvest | Asana | Jira | Mavenlink | Monday.com | Wrike | SimPro | SmartSheet | Teamwork | WorkFlowMax | ProCore | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Pricing (Standard)/user/month | $20 | $12 | $18.39 AUD | $7.50 | n/a | $12 | $9.80 | n/a | $10 | $12.50 | $30 | n/a |
| Pricing (Premium)/user/month | $30 | n/a | $41.49 AUD | $14.50 | n/a | $80 | $24.80 | n/a | $38 | $22.50 | $80 | n/a |
| Accounting |  |  | | | | | | | |
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| Client/Contractor Access | | only | Client only | | Client only | |||||||
| Collaboration | | | | | | | |
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| Custom Permissions | | | | | | |||||||
| Custom Reports | | | | | | | | |||||
| Demo/Training Implementation | | |||||||||||
| Document Management | | | | | | | | | | |
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| Free training | | | Fundamentals only | |||||||||
| Gantt Chart | | | | | | | ||||||
| In-app help/Support | | | | | | | | |
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| Messaging within app | | | | | Add-on | | | | ||||
| Mobile App | | | | | | | | | | |||
| Modern UI | | | | | | | | |
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| Multiple Project Views | | | | | | | | |||||
| On Screen Tips | | | | | | | | |
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| Quotes | | | | | |
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| Invoicing | | | | | | | | |
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| Templates | | | | | Limited | |||||||
| Time Tracking | | | Additional | Manual | | Manual | | | ||||
| Workflow Builder | | | | | |
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| Open API | | | n/a | | | | | | | |
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| SSO | | | | | | | | | ||||
| 2FA | | | | | | | ||||||
| CRM | |
Take a closer look at how ProWorkflow has helped many great companies
Case Studies
Ara delivers projects 20% faster without a lose in quality.
Case study
Learn how ProWorkflow was a game-changer for Ara since implementation in 2017
The time required to log hours dropped 300% from 10-15 minutes to just a 2-second check
Case study
Learn how Great Plains eliminated the constant emailing back-n-forth of spreadsheets
DBJ Furniture saw a 50% increase in their project capacity.
Case study
Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio
Clear financial reporting
Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!
Case study
See how Stage Marketing turned inefficiencies into profitability by measuring labour costs
The team’s capacity to comfortably handle more projects increased 25 -30% per month
Case study
Reduced stress and operation efficiency underpinned Pace Creative's shift to ProWorkflow. Learn for yourself.
Over a decade in partnership
Reduced overheads have meant more resources towards innovation and growth.
Case study
With over a decade in a working partnership, Brevity has seen improvements in all business areas
The increase in operational efficiency was critical in growing our business
Case study
Managing the client has become easy with clear project collaboration and people resource tracking and reporting
Frequently Asked Questions
Is ProWorkflow easier to use than ClickUp?
Can I still track time and projects like I did in ClickUp?
Is ProWorkflow suitable for agencies and client work?
How long does migration take?
Most teams switch in under a week. Our team is on hand to help with data imports and setting up your workflows.
