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ProWorkflow vs Zoho Projects

The intuitive, real-time, integration-friendly profitable alternative to Zoho Projects

Looking for an alternative to Zoho Projects that’s easier to use?

Look to ProWorkflow offers true real-time updates, and integrates with your favourite accounting tools, keeping your team aligned, efficient, and in control.

ProWorkflow simplifies complex projects with better usability, live updates, and real client support—making it the smart choice for teams looking beyond Zoho Projects.

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Trusted by thousands of teams worldwide

From marketing agencies to consultancies, IT teams to creatives, ProWorkflow is trusted by companies that need clarity, accountability, and results

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PROJECTS DELIVERED
0  million +
TASKS COMPLETED
0  million +
HOURS TRACKED
0  million +
REVENUE INVOICED
$ 0  billion +

Integrations that work with your existing tools

ProWorkflow integrates effortlessly with a variety of tools to enhance your workflow:

  • Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
  • Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
  • Productivity: Open API (use tools like Zapier to connect with your favourite apps)
See all our integrations

Why teams are looking for alternatives to Zoho Projects

While Zoho Projects is a powerful tool, teams switch when they need a more intuitive UX, richer integrations, better support, or scalable customization at a lower cost:

    • The platform can be overwhelming for new users due to its complex interface and deep feature set.
    • Advanced customizations and features (e.g., custom fields, automation, reports) are locked behind higher pricing tiers.
    • While functional, the UI is sometimes criticized as outdated or cluttered.
    • Zoho lacks quoting and invoicing features, users are left to use a number of other tools to do these functions.
    • Some users report difficulty in resolving more technical or account-specific issues.

Why teams choose ProWorkflow over Zoho Projects

Teams choose ProWorkflow for its user-friendly interface, best-in-class time tracking, strong client collaboration, and reliable support — especially suited for service-oriented businesses that need streamlined project and billing management without the complexity of a full enterprise suite.

Here’s why service-based teams are making the switch:

Simpler, More Intuitive Interface

ProWorkflow offers a clean, user-friendly layout that minimizes complexity, making it easy for teams to adopt quickly without extensive training or onboarding and is ideal for teams of all sizes.

Accounting Integrations

Native integrations with accounting tools like Xero and QuickBooks simplify invoicing and financial tracking, which is especially useful for businesses needing precise time-to-billing workflows.

Customization with Ease

While offering workflow and report customizations, ProWorkflow keeps the process straightforward that makes it accessible to teams who need flexibility without learning complex system configurations.

Reliable Customer Support

Users appreciate fast, helpful customer service with real human interactions, offering tailored support and onboarding assistance.

Already using Zoho phojects?
We make changing easy.

Changing platforms can sound like a nightmare. We make it easy with step-by-step onboarding, hands-on support, and helpful resources — so your team can transition smoothly without disruptions.
Start Free Trial

No credit card, no fees

Book a Demo

How does ProWorkflow compare to Zoho Projects?

With ProWorkflow's real-time updates, mobility, and full accounting intergrations - there really are no comparisons

From smaller teams to large enterprises, businesses across various industries have successfully transitioned to ProWorkflow

Case Studies

Businesses across various industries have successfully transitioned to ProWorkflow, experiencing improved efficiency, better project oversight, and enhanced profitability.

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.
DBJ-logo
Paul Walkinton DBJ FURNITURE
Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.
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Sajeed Ali ARA INSTITUTE OF CANTERBURY
Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.
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Emily Woll, MS STAGE MARKETING
Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

Frequently Asked Questions About Switching From Zoho Projects to ProWorkflow

Will my data (projects, tasks, time logs) transfer easily from Zoho Projects to ProWorkflow?
Yes, ProWorkflow offers import tools and support to help migrate data such as projects, tasks, time entries, and contacts. Their support team often assists with custom migration needs.
While Zoho Books isn’t natively integrated, ProWorkflow does support QuickBooks, Xero, and custom API integrations. Alternatives like Zapier or Integromat can bridge some gaps.
Yes. ProWorkflow offers mobile apps for iOS and Android, allowing time tracking, task updates, and communication on the go, similar to Zoho’s mobile experience.

Yes. ProWorkflow provides dedicated onboarding support, including setup assistance, data migration help, and personal training sessions—often more accessible than Zoho’s tiered support model.

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