Free Trial
Login

ProWorkflow vs Workguru

The flexible, client-friendly, all-in-one
profitable alternative to Workguru

Looking for an alternative to WorkGuru?

ProWorkflow offers a more intuitive interface, better task visibility, and broader flexibility, perfect for teams managing diverse projects, not just inventory-heavy jobs.

ProWorkflow helps teams move faster with drag-and-drop scheduling, easy quoting, built-in time tracking, and real-time project visibility, all without the operational bloat of WorkGuru.

Start Free Trial

No credit card, no fees

Book a Demo

Trusted by businesses around the world

Join thousands of teams who’ve chosen ProWorkflow to manage projects with confidence. From creative agencies to consultancies and construction crews, we’ve got your workflow covered.
rockerfella-uni
new-balance
nu
superdry
mckesson
pace-creative
delivina
ara-institute-transparent
great-plains-transparent
stage-marketing-transparent
PROJECTS DELIVERED
0  million +
TASKS COMPLETED
0  million +
HOURS TRACKED
0  million +
REVENUE INVOICED
$ 0  billion +

Integrations with tools you already use

ProWorkflow integrates effortlessly with a variety of tools to enhance your workflow:

  • Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
  • Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
  • Productivity: Open API (use tools like Zapier to connect with your favourite apps)
See all our integrations

Why teams are looking for alternatives to WorkGuru

WorkGuru is solid for inventory-heavy operations but teams focused on project delivery, client service, and time tracking often find it limiting or overly complex.
    • Built primarily for inventory-based industries, project and task features feel clunky.
    • Learning curve is steep for smaller teams
    • Time tracking and quoting aren’t as seamless
    • Interface can feel dated and unintuitive
    • Customization options are limited compared to expectations

Why teams prefer ProWorkflow

ProWorkflow puts project clarity, speed, and usability first. It’s an ideal solution for teams that value real-time visibility and efficient collaboration.

Designed for delivery-focused teams

While WorkGuru is geared toward inventory and manufacturing, ProWorkflow supports client services, construction, marketing, and other project-based industries with full control over task flow, time, and budgets.

Beautifully simple project management

ProWorkflow’s layout is built for speed and clarity. Easily create tasks, assign work, manage timelines, and track time from one clean interface.

Faster quoting and invoicing

Generate quotes and invoices in seconds. ProWorkflow makes billing easier by connecting directly with accounting tools and pulling actual project data.

Responsive, personal support

Our customers rave about our support. Whether it’s your first setup or a tricky use case, you’ll get prompt, helpful answers from real people who know the product inside out.

Switching tools sounds hard
What’s the catch?

There isn’t one. Our team has helped hundreds of businesses make the move without disruption. We’ll even walk you through it step by step.
Start Free Trial

No credit card, no fees

Book a Demo

How does ProWorkflow compare to Workguru?

It’s a tool similar to Workguru but with much better project management applications for full service management

Businesses across various industries have successfully transitioned to ProWorkflow, experiencing improved efficiency, better project oversight, and enhanced profitability.

Case Studies

New ProWorkflow users are experiencing improved efficiency, better project oversight, and enhanced profitability.

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.
DBJ-logo
Paul Walkinton DBJ FURNITURE
Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.
Ara Institute of Canterbury logo
Sajeed Ali ARA INSTITUTE OF CANTERBURY
Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.
stage-logo-dark-navy
Emily Woll, MS STAGE MARKETING
Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

Frequently Asked Questions About Switching From Workguru to ProWorkflow

Is ProWorkflow a good alternative to WorkGuru?
Yes, especially if you’re a project-based team that doesn’t need inventory control. ProWorkflow is better suited to task management, time tracking, and managing workflows.
Absolutely. ProWorkflow has built-in quoting and invoicing tools that sync with tracked time and tasks, and integrate with popular accounting systems like Xero and QuickBooks.
Yes, ProWorkflow is built specifically for teams that don’t need to manage physical stock. You get all the project power without the clutter.

Not at all. We’ll help you import your data, replicate your workflows, and train your team. You’ll hit the ground running.

×