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ProWorkflow vs WorkflowMax

A faster, more intuitive, and modern UI alternative to WorkflowMax

Looking for a WorkflowMax alternative for managing projects? The ProWorkflow project management tool delivers live updates, richer customization, and better visibility, making it the easiest solution for big and small teams alike.

ProWorkflow outperforms WorkflowMax with a modern, user-friendly interface, time tracking capabilities, custom dashboards, and in-depth task and profitability tracking, providing your team with more control and clarity at every step. It’s the go-to resource and expense management tool for leading businesses worldwide.

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Trusted by Leading Teams Worldwide

Thousands of professional service businesses trust ProWorkflow for seamless team collaboration, streamlined workflows, and informed business decisions. Join companies across IT, creative agencies, construction, and beyond.

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PROJECTS DELIVERED
0  million +
TASKS COMPLETED
0  million +
HOURS TRACKED
0  million +
REVENUE INVOICED
$ 0  billion +

Integrations That Fit Right In

ProWorkflow connects seamlessly with tools you already use, like Xero, QuickBooks, MYOB, Dropbox, Sharepoint, Google Drive, and more, making transitions smoother and processes more efficient.
  • Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
  • Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
  • Productivity: Open API (use tools like Zapier to connect with your favourite apps)
See all our integrations

Why Teams Are Moving Away From WorkflowMax

While WorkflowMax offers solid basics, businesses seeking modern, flexible, and insight-driven software may find alternative solutions more productive. Here’s why:

    • Clunky and outdated UI and platform
    • Conversion from Quote to Job to Invoice requires a ton of manual input
    • Cost is calculated separately from tasks
    • Steeper learning curve than ProWorkflow

Why ProWorkflow Is Your Ideal Project Management Software

Teams switching from WorkflowMax quickly see how ProWorkflow simplifies task management without sacrificing power. Here are the key features that make it the best software for your needs

Clarity and Complete Control on Projects

ProWorkflow offers a clear, centralized view of all data in one project dashboard. No need to jump between modules to stay on top of your work.

Advanced Task & Profitability Tracking

Monitor and manage more than tasks. With ProWorkflow, you can easily track expenses and materials down to the task level, providing deeper insights into project health.

Ready for the Next Step

WorkflowMax might have been your starting point, but ProWorkflow takes your project management further with better visibility, reporting, and support for growing business needs.

Already Using WorkflowMax?

No problem. ProWorkflow’s onboarding team will help you migrate your data and get your team up and running without the hassle. In fact, many businesses find it’s a chance to clean up and optimize their processes.

Is Switching From WorkflowMax Hard?
Not At All.

We’ve helped hundreds of teams make the switch from WorkflowMax to ProWorkflow with zero disruption to operations. You’ll get expert guidance and a process that makes the transition smooth and beneficial.

Start Free Trial

No credit card, no fees

Book a Demo

How Does ProWorkflow Compare to WorkflowMax?

We’re like WorkflowMax but with more advanced features, including live updates, project progress tracking, budget management, resource allocation, and a more modern experience overall.

See how ProWorkflow helped teams in professional services like consulting, IT, and marketing transition from WorkflowMax—and immediately improve clarity, control, and client delivery.

Case Studies

Explore how marketing firms, IT teams, and construction companies improved project visibility, profitability, and team collaboration by switching from Asana to ProWorkflow.

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.
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Paul Walkinton DBJ FURNITURE
Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.
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Sajeed Ali ARA INSTITUTE OF CANTERBURY
Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.
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Emily Woll, MS STAGE MARKETING
Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

Frequently Asked Questions About Switching From WorkFlowMax to ProWorkflow

Can I import my WorkflowMax data into ProWorkflow?

Yes! It’s easy to switch to ProWorkflow as your WorkflowMax alternative with our onboarding team. We’ll assist you with data migration and setup, ensuring all your complex projects, clients, and billing data move across smoothly

Absolutely. ProWorkflow integrates with Xero, QuickBooks, MYOB, and many more, enabling you to keep your accounting and operational platforms in sync for optimal productivity and efficiency.

Compared to WorkflowMax, the ProWorkflow platform offers an extensive range of features for managing your operations. Enjoy time tracking, real time reports, client and lead management tools, kanban boards, Gantt charts, and more. Our transparent pricing includes real-time support, training, and onboarding with no hidden costs.

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