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ProWorkflow vs Projectworks

The flexible, fully-featured, project-first
alternative to Projectworks

Looking for a Projectworks alternative that’s easier to use, faster to implement, and more focused on actual project execution?

ProWorkflow gives teams visibility, control, and results from day one.

ProWorkflow delivers the project clarity and control that growing teams need without overcomplicating timesheets, resourcing, or reporting. Simple setup, full visibility, and time tracking that just works.
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Trusted by teams that deliver on time

From creative agencies to IT consultants, thousands of businesses worldwide rely on ProWorkflow to stay on track, on budget, and in sync every step of the way.
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PROJECTS DELIVERED
0  million +
TASKS COMPLETED
0  million +
HOURS TRACKED
0  million +
REVENUE INVOICED
$ 0  billion +

Integrations that work with your existing tools

ProWorkflow integrates effortlessly with a variety of tools to enhance your workflow:

  • Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
  • Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
  • Productivity: Open API (use tools like Zapier to connect with your favourite apps)
See all our integrations

Why teams are looking for alternatives to Projectworks

Projectworks offers great financial and resourcing controls, but many users feel boxed in by its rigidity and steep learning curve. Here’s why teams start exploring alternatives:

    • Complicated onboarding and interface with a steep learning curve for non-admin users.
    • Too focused on financials over task execution with limited flexibility in task and workflow structures.
    • Support is AI based, which can answer simple questions but not more complex ones.
    • Reporting takes time and training to configure.
    • Difficult for smaller teams to adopt and scale.
    • More suited to internal business consultants than creative or fast-paced teams.

Why businesses choose ProWorkflow over Projectworks

ProWorkflow puts real project work first — with an interface your team actually enjoys using, tools your managers trust, and the flexibility to support how you work.

Built around projects, not just financials

While Projectworks is finance-heavy, ProWorkflow is designed to manage real work. Tasks, timelines, quotes, and time tracking are front and center. ProWorkflow also offers financial tracking live on projects.

Quick to implement, easy to use

No long-winded onboarding process. Your team can hit the ground running with intuitive dashboards, Gantt views, and powerful filters.

Time tracking and billing made simple

Log time, manage costs, and create invoices with minimal setup. ProWorkflow supports both billable and non-billable time with ease.

Visual reporting with less effort

Create and customize project, time, and workload reports with just a few clicks. No specialist reporting knowledge needed.

Built for collaboration across departments and clients

ProWorkflow works for creatives, consultants, and technical teams alike. Invite clients, collaborate, and manage access without overcomplicating your setup.

Worried about switching tools?
Don’t be.

ProWorkflow’s onboarding process is proven, simple, and supported by our team. Whether you’re moving from Projectworks or another tool, we’ll help you make the change with confidence.
Start Free Trial

No credit card, no fees

Book a Demo

How does ProWorkflow compare to Projectworks?

It’s a tool similar to Projectworks but with more of everything!

Take a closer look at how ProWorkflow has helped many great companies

Case Studies

Businesses across various industries have successfully transitioned to ProWorkflow, experiencing improved efficiency, better project oversight, and enhanced profitability.

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.
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Paul Walkinton DBJ FURNITURE
Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.
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Sajeed Ali ARA INSTITUTE OF CANTERBURY
Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.
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Emily Woll, MS STAGE MARKETING
Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

Frequently Asked Questions About Switching From Projectworks to ProWorkflow

How is ProWorkflow different from Projectworks?
ProWorkflow is more focused on task execution and team collaboration, while Projectworks is more finance and resource planning-centric. If you need a tool your whole team can adopt quickly, ProWorkflow is ideal.
Yes, ProWorkflow includes time tracking, quoting, and invoicing tools that integrate with Xero and QuickBooks. It’s perfect for agencies and consultants.
Yes! Our support team will help import your clients, projects, and task lists and guide your team through setup and training.
Absolutely. Marketing agencies, design studios, IT firms, and construction companies all use ProWorkflow daily with workflows suited to how they actually get work done.
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