ProWorkflow vs Productive.io

The flexible, fast, and more affordable
alternative to Productive.io

Looking for an alternative to Productive.io?

One that balances ease of use with deep functionality without breaking your bank? ProWorkflow gives teams the tools to manage projects, track time, and deliver work, without the complexity.

ProWorkflow combines powerful project management, time tracking, quoting, and reporting into one easy-to-use platform, with less setup, more flexibility, and tools your whole team can adopt fast.

No credit card, no fees

Trusted by high-performing teams across industries

From creative studios to IT consultants and internal teams, ProWorkflow supports thousands of businesses worldwide with project clarity, cost control, and collaboration that drives results.

PROJECTS DELIVERED

0 million +

TASKS COMPLETED

0 million +

HOURS TRACKED

0 million +

REVENUE INVOICED

$ 0 billion +

Integrations that work with your existing tools

ProWorkflow integrates effortlessly with a variety of tools to enhance your workflow:

Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
Productivity: Open API (use tools like Zapier to connect with your favourite apps)

Why people are looking for alternatives to Productive.io

Productive.io is feature-rich, but often too rigid or complex for teams that need fast adoption and more tailored workflows. Here’s why teams consider switching:

- Confusing User Interface: Cluttered UI with too many nested options
- Development Time Required: Hard to customize workflows without developer help
- Challenging Project Delivery Scope: Too focused on agency metrics, less on project delivery
- Overly Complex Functionality: Lack of visual simplicity for day-to-day users
- No Clear Pricing + Hidden Costs: Not transaprent with a complex pricing structure
- Limited project management capabilities: Limited flexibility in project structures

Why ProWorkflow is a better choice than Productive.io

ProWorkflow gives teams the clarity, simplicity, and control they need — without sacrificing power. It’s built for doing real work, not just tracking metrics after the fact.

Built for ease of use from day one

ProWorkflow is intuitive and clean your team won’t need weeks of onboarding. Visual dashboards, simple navigation, and clear task structures mean faster adoption and higher productivity.

Fully featured but not bloated

You get time tracking, quotes, invoices, Gantt charts, reports, and task management all in one place, and without needing an implementation partner to make sense of it.

Designed for everyone on the team

ProWorkflow works just as well for project managers as it does for designers, developers, and clients. It’s collaborative, not siloed.

Reporting made simple

Generate meaningful insights without the learning curve. Reports in ProWorkflow are easy to build, customize, and automate — no coding or BI expertise needed.

Clear pricing, no hidden extras

Unlike Productive.io’s tiered per-feature pricing, ProWorkflow offers straightforward plans with everything you need included. No surprise charges for time tracking, storage, or reporting.

Switching tools doesn’t have to be painful.

We make switching from Productive.io easy.

With guided onboarding, data import support, and dedicated customer service, your team will be up and running without disruption. Need help? We’ve got a full Switching Guide to walk you through it.

No credit card, no fees

How does ProWorkflow compare to Productive.io?

Choose ProWorkflow if you need a complete project management system with built-in time tracking, budgeting, task management, and invoicing. It’s ideal for agencies, consultancies, and service-based businesses that want to manage everything in one place.

From smaller teams to large enterprises.

Case Studies

Businesses across various industries have successfully transitioned to ProWorkflow, experiencing improved efficiency, better project oversight, and enhanced profitability.

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.

Paul Walkinton DBJ FURNITURE

Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.

Sajeed Ali ARA INSTITUTE OF CANTERBURY

Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.

Emily Woll, MS STAGE MARKETING

Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

Frequently Asked Questions About Switching From Productive.io to ProWorkflow

What’s the difference between ProWorkflow and Productive.io?

ProWorkflow is more visual, flexible, and easier for non-admin users. It’s built for fast adoption and real project execution, not just metrics and agency tracking.

Does ProWorkflow include financial tools like Productive.io?

Yes, ProWorkflow includes quoting, invoicing, time tracking, and integrates with accounting tools like Xero and QuickBooks.

How long does it take to switch from Productive.io?

Most teams can fully transition in under a week. Our team will assist with setup, training, and data migration to keep things smooth.

Is ProWorkflow just for agencies?

Not at all. ProWorkflow is used by teams across industries, from professional services to engineering, marketing, IT, and internal teams needing visibility and control.

Features for better project management

ProWorkflow is used by incredible teams around the world.

Company

ProWorkflow vs Productive.io

The flexible, fast, and more affordable
alternative to Productive.io