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ProWorkflow vs Buildxact

The versatile, affordable, all-in-one profitable alternative to Buildxact

Looking for an alternative to Buildxact?

ProWorkflow delivers powerful project management, time tracking, and quoting tools, all in one place and priced for teams of all sizes.

ProWorkflow gives teams flexible tools, powerful time tracking, and broader industry fit with stronger customization and better client access than Buildxact.

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Trusted by thousands of teams around the world

Join companies like Ara Institute, Stage Marketing, and Great Plains Communications using ProWorkflow to streamline operations and deliver better project outcomes.
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PROJECTS DELIVERED
0  million +
TASKS COMPLETED
0  million +
HOURS TRACKED
0  million +
REVENUE INVOICED
$ 0  billion +

Integrations that work with your existing tools

ProWorkflow integrates effortlessly with a variety of tools to enhance your workflow:

  • Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
  • Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
  • Productivity: Open API (use tools like Zapier to connect with your favourite apps)
See all our integrations

Why people look for Buildxact alternatives

Buildxact works well for construction-specific workflows, but it’s not always the right fit for teams that need broader flexibility, advanced reporting, or seamless client collaboration.

    • Too construction-specific for mixed or non-construction teams
    • Limited customization outside of core workflows
    • Fewer project view options (Gantt, Kanban, etc.)
    • Less client access and control

Why choose ProWorkflow over Buildxact?

Whether you’re in construction, creative, education or consulting, ProWorkflow offers more control, flexibility, and transparency for managing projects from start to finish.

Custom workflows and flexibility across industries

ProWorkflow isn’t limited to construction workflows, you can adapt it to your team’s needs. From project templates to custom item types, it works for designers, builders, agencies, consultants, and more.

More control over permissions, reports, and views

Unlike Buildxact’s rigid setup, ProWorkflow lets you tailor access, build custom reports, and view projects in Gantt, List, or Kanban, whatever suits your workflow.

Real-time collaboration with robust client/contractor access

Give clients or contractors access to view progress and timelines in real-time, reducing back-and-forth and keeping communication central.

Transparent pricing and free trial

ProWorkflow starts at just $20/user/month with a free trial. Buildxact’s pricing tiers are much more expensive than ProWorkflow’s.

Better mobile experience and multi-project management

Work on-the-go with the ProWorkflow mobile app and manage multiple jobs easily with streamlined task, document, and team handling in one place.

Already using Buildxact?
Switching from Buildxact to ProWorkflow is simple.

From guided onboarding to customized setup assistance, ProWorkflow ensures your switch is smooth and disruption-free.
Start Free Trial

No credit card, no fees

Book a Demo

How does ProWorkflow compare to Buildxact?

It’s a tool similar to Buildxact but with profitability tracking, customizable workflows, and integrated expense management.

Read more about successful businesses backed by ProWorkflow

Case Studies

New ProWorkflow users are experiencing improved efficiency, better project oversight, and enhanced profitability.

DBJ Furniture saw a 50% increase in their project capacity.

Managing 20 construction jobs at once became not just possible, but efficient and streamlined.
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Paul Walkinton DBJ FURNITURE
Case study

Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio

Ara delivers projects 20% faster without a lose in quality.

We can now handle more projects with greater complexity, without sacrificing quality or deadlines.
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Sajeed Ali ARA INSTITUTE OF CANTERBURY
Case study

Learn how ProWorkflow was a game-changer for Ara since implementation in 2017

Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!

ProWorkflow has improved our data organisation, transparency with clients, and overall efficiency.
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Emily Woll, MS STAGE MARKETING
Case study

See how Stage Marketing turned inefficiencies into profitability by measuring labour costs

Frequently Asked Questions About Switching From Buildxact to ProWorkflow

Is ProWorkflow just for construction companies?
No, ProWorkflow supports all industries. Whether you’re in design, marketing, education, or consulting, its flexible features adapt to your needs.
Yes. We help you migrate your data and replicate your workflows to make the transition seamless and quick.
Most teams are up and running in a day or two. Our support team provides onboarding, training, and ongoing assistance.
Yes! The ProWorkflow mobile app helps you stay productive on-site or on the go, with access to tasks, time tracking, and communications.
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