ProWorkflow vs ActiveCollab
The more flexible tas task orientated
alternative to ActiveCollab
Looking for an ActiveCollab alternative?
Many teams switch from ActiveCollab to ProWorkflow to gain more control over project financials, advanced task management, and built-in quoting and invoicing.
ProWorkflow offers a more comprehensive, all-in-one solution that reduces the need for third-party tools, making it ideal for growing teams seeking greater visibility, customization, and operational efficiency.
No credit card, no fees
Trusted by thousands of teams worldwide
PROJECTS DELIVERED
TASKS COMPLETED
HOURS TRACKED
REVENUE INVOICED
Powerful integrations to streamline your workflow
ProWorkflow integrates seamlessly with popular tools like QuickBooks, Xero, MYOB, Google Drive, Dropbox, and more, making sure your data flows effortlessly and your team stays connected across platforms.
- Accounting: Xero, QuickBooks Online, FreshBooks, MYOB Essentials, MYOB AccountRight, KashFlow
- Cloud Storage: Google Drive, Dropbox, Box, OneDrive, SharePoint
- Productivity: Open API (use tools like Zapier to connect with your favourite apps)
Why teams are looking for ActiveCollab alternatives
People seek ActiveCollab alternatives when they outgrow its capabilities or need more specialized features. Here are the most common reasons:
- Users needing reusable templates for tasks, quotes, or invoices often find ActiveCollab’s templating too basic.
- ActiveCollab’s task workflows are relatively rigid, lacking full support for custom phases, statuses, or complex dependency mapping.
- No Built-In Expense or Material Tracking – Teams that need to track costs, materials, or external expenses within projects have to rely on higher tier plans or third-party tools.
- Limited Financial Tools – ActiveCollab lacks built-in quoting, profitability tracking, and expense management, which are crucial for service-based or agency teams managing budgets and margins.
- Basic Reporting – Reporting options are limited, offering minimal insights into project performance, resource utilization, or profitability.
- Gated Features by Pricing Tier – Many advanced features (like workload management or time tracking) are only available in higher-priced plans, which limits functionality for smaller teams.
Why teams choose ProWorkflow over ActiveCollab
Worried about switching tools?
Switching is easy!
We understand that switching tools can be challenging. That’s why we’ve made the transition from Harvest as smooth as possible.
Our dedicated onboarding team is here to support you every step of the way—helping you migrate your projects, users, and templates with minimal disruption to your workflow.
No credit card, no fees
How does ProWorkflow compare to ActiveCollab?
It doesn't. ProworkFlow delivers a fully integrated system, easily customizable and scalable. No comparison.
Take a closer look at many great companies who have successfuly switched to ProworkFlow
Case Studies
DBJ Furniture saw a 50% increase in their project capacity.
Case study
Learn how ProWorkflow became winning-software for managing the busy DBJ portfolio
Ara delivers projects 20% faster without a lose in quality.
Case study
Learn how ProWorkflow was a game-changer for Ara since implementation in 2017
Communication, resource planning, project management, reporting, invoicing and time tracking… one amazing solution!
Case study
See how Stage Marketing turned inefficiencies into profitability by measuring labour costs